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TravCom CS

The latest release in the Travcom Canada family of back office accounting and client management tools for travel agencies.
  Product DetailsThe premier back office account and management system for travel agencies  

Latest Technology, Proven Results:
Utilizing the latest in Microsoft's client/server technology

Powerful Reporting:
Over 50 built in reports and over 100 reports available for download. You can also easily customize your own using Crystal Reports technology.

Real-time Accounting:
Immediate access to the overall status of your agency

TravCom CS is the premiere travel agency back office accounting and management system for both agencies large and small. Utilizing the latest in Microsoft's client/server technology, TravCom CS will allow your agency to grow without boundaries. TravCom CS contains the most flexible and richest set of features you will find in any back office product. In addition to over 30 useful reports already built into TravCom CS custom reports can be easily created and the possibilities are endless. Get the report you need when you need it. And with real time accounting information you can get the overall status of your agency immediately. No more waiting for month-end procedures before your up-to-date financial information is available.

The Functionality You Need

TravCom CS is built on the needs of Canadian Travel agencies. Taxes, currencies and BSP are built in from the ground up and not patched in. TravCom CS inherits all the functionality of previous TravCom versions and improves on that functionality with knowledge gained from more than 26 years of experience. You will not find a better-equipped back office solution. Here are some of the features you will find in TravCom CS:

• An interface that can be linked with any CRS system or 3rd party vendor. The interface brings your agent's front office work to the back office, making error-prone data re-entry unnecessary. Your agents use the same CRS entries they already know, and a few special codes can be added to their work to interface TravCom-specific information if desired. TravCom CS can even be configured to interface with up to four different reservation systems at a time. The interface can run continually and post automatically in the background if desired. (Please note that there may be an interface fee from your reservation system. This fee is separate from TravCom.)

• A real-time general ledger that is always current with the most recently posted data. This enables you to have accurate financial, management, and statistical information at any time. The TravCom CS general ledger comes with a chart of accounts that you can customize, and you can choose between sales/cost of sales or direct income accounting methods.

• Full-featured accounts receivable and accounts payable that make such transactions as partial payments simple and routine.

•Ability to handle multiple taxes by branch including, GST, QST, HST, and PST.

•A tried-and-proven collection of over thirty pre-defined reports, including the automated B.S.P. report, and reports with graphs and charts. These reports have been used in agencies for over twenty-five years. Some of the reports you get are:

Agent Productivity Report
B.S.P. Report
Aged Schedule of Accounts Payable
Aged Schedule of Accounts Receivable
Hotel/Car Rental Commission Follow-up Letter
Corporate Client Reports
Cash Requirements Report
Financial Statement and Balance Sheet
Trial Balance Sheet
General Ledger Reports with Complete Audit Trail
Emergency Status Reports
Invoice History Reports

•The ability to handle consolidator tickets. Your agency can record a published fare and a selling fare for these items. The published fare is the fare that appears on the actual document sold, and the selling fare is the fare that affects the client account and general ledger.

•The ability to manage two outside sales agents. TravCom CS lets your agency record up to two outside sales agents for each sale/voucher. You can have TravCom CS mark payables to your outside agents for payment only when their clients have paid you. TravCom CS keeps you in control.

•The ability to track expected hotel and car rental commissions. You can send collection letters to the chain headquarters, the individual properties, or both.

•Automated reconciliation with Pegasus Commission Tracking, PortNPC, and Commtrak. All vendors provide one cheque to cover multiple commissions. They will also provide a file to reconcile within TravCom CS.

•Automated credit card processing through IATS and ICVerify. Automatically transmit credit card charges over the Internet through a secure interface built right into TravCom CS.

•Automated reconciliation with Diner??s Club, American Express, MasterCard, and VISA data.

•A customizable set of product codes for the various types of products that you sell. TravCom CS gives you great flexibility to create product types such as service charges, rail sales, insurance sales, and so on.

•The ability to export your data to programs such as Excel, Lotus, Adobe, HTML, or WordPerfect. Your reports can even be automatically emailed to your clients.

•Automatic cheque writing gives you the flexibility of writing one cheque at a time, or selecting multiple cheques to print.

•The ability to have multiple users on the system at once.

•Full featured multiple currency management.

•Built-in security access levels that allow users to access only those functions you choose.

•Reports queue so that you can schedule when your reports should print.

•Recurrent payment and recurrent general ledger posting functions.

•Ability to print both the manual and automated B.S.P. report.


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